Precis Digital AB and our group members ( “we”, “us” or “our”) values and understands that your privacy is important to you and we are committed to protect and use your personal data only as consistent with applicable data protection laws.
When we write “you” or “your” we mean you as a website visitor, business contact person (B2B contact), such as the contact person of a company or an organisation we do business with, job applicant or other relevant third party reaching out to us.
1. Information about Precis Digital
For the purposes of data protection laws such as Regulation (EU) 2016/679 (“GDPR”), the (data) controller will generally be:
In certain instances, two or more entities within the Precis Group may act as joint (data) controllers of your personal data, whereby the relevant entities in the Precis Group together determines the means and purposes of the relevant processing. Examples of such situations include where companies within the Precis Group engage in collaborative projects, jointly manages the relationship with you or the company you work for or carry out group wide business operations or administration.
Regardless of which company within the Precis Group is (data) controller, you may always get in touch with our Data Protection Officer (DPO) if you have any inquires or wish to exercise a right in relation to your personal data.
2. What personal data do we process about you?
We may collect and process your personal data such as when you reach out to us, fill in a form, attend a meeting or event or when we otherwise do business with you or the company you represent.
The type of personal data that you may be requested to provide will vary based upon the context and the type of relationship(s) you have established with us. Most commonly, we may collect personal data such as:
Your decision to provide us your personal data is voluntary, except if the information is required by law. However, please note that if you do not provide certain information when requested, we may not be able to perform a contract we have entered into with you or the organisation you represent or respond to your requests, or we may be prevented from complying with our legal obligations.
In addition to personal data collected directly from you, we may also obtain personal data from someone else, such as your employer or an organisation to which you belong, a previous employer, a credit reference agency, a public authority, or other publicly available databases, websites and social media.
2.2 Our websites and social media channels
In addition to the information above, we may also collect personal data when you visit or interact with our websites and social media channels, such as when you provide information to us using a contact form or otherwise post content on our websites or social media channels.
Depending on the context and your relationship to us, we may collect and use various categories of personal data through our websites and social media channels, such as:
We may also use third-party services such as Google Analytics to monitor and analyse the use of our websites.
2.2.1 Google Analytics
We use Google Analytics to monitor and analyse the use of our websites. Google Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our websites. This data is shared with other Google services. Google may use the collected data to contextualise and personalise the ads of its own advertising network.
For more information on the privacy practices of Google, please visit the Google Privacy Terms web page: https://policies.google.com/privacy?hl=en
2.2.2 Links to other websites or services
We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.
3. Why do we use your personal data?
Examples of how we may use your personal data are set out in the table below, including the legal basis relied on in relation to each listed purpose. We will request your prior consent to process your personal data for any of the purposes to the extent such consent is mandatory by applicable law.
Note that we may process your personal data for more than one lawful ground. Please get in touch if you need details about the specific legal basis we are relying on to use your personal data.
|To manage or enter into a contractual relationship with you.||The processing of your personal data is necessary for the performance of a contract between you and us, or in order to take steps at the request by you prior to entering into a contract with you.|
|Recruitment, such as may be necessary for us in order to receive and process your job application.
|The processing of your personal data is justified on the basis of our legitimate interests to ensure that we recruit the appropriate employees.
If we want to keep your data for possible future openings, we will ask you to consent to this.
|To facilitate communications with you (including to respond to inquiries and requests).||The processing of your personal data is justified on the basis of our legitimate interests for ensuring proper communications with you, including provision of correct information.
If you have signed up to receive newsletters or similar subscription based communications from us, such processing of your personal data will be based on your prior consent.
|To manage our business relationship with the company or organisation you represent/work for, such as may be necessary in order for us to achieve the purpose of a contract or evaluate potential business partners and manage existing business relations (including communication, procurement, contract signing and financial transactions).||The processing of your personal data is justified on the basis of our legitimate interests to manage our business relations and/or to achieve the purpose of a contract, including to carry out our contractual rights and obligations.|
|Managing our everyday business needs and operations.||The processing of your personal data is justified on the basis of our legitimate interests for ensuring the proper functioning of our business operations.|
|To evaluate, develop and improve our services for our customers in general, e.g. by analysing the use of our services or the content of a feedback form you provide us.||The processing of your personal data is justified on the basis of our legitimate interests for evaluating, developing and improving our services and the way we provide them.|
|To coordinate and administer different types of events, such as meetings and conferences, we will process personal data of the invited persons. Certain events may be recorded and transcribed.||The processing of personal data is justified on the basis of our legitimate interests to manage and follow up on events.|
|When we create, use and/or publish content such as articles, interviews, videos or case studies for our internal use or other channels (such as our website, in presentations or our social media channels) we will process your personal data if you appear in such content. We may also use personal data to prepare, facilitate, follow up on interviews, case studies and other content.||Except where applicable law require us to obtain your consent, the processing of personal data is justified on the basis of our legitimate interests to create and, as applicable, publish content and marketing material.|
|Marketing our products and services to you (as a B2B contact person), unless you objected against such processing.||Except where applicable law require us to obtain your consent, the processing of personal data is justified on the basis of our legitimate interests to create and publish content and marketing material.
If you have signed up to receive newsletters or similar subscription based communications from us, such processing of your personal data is based on your prior consent.
|To provide and maintain our websites and social media channels to you (including to allow you to participate in interactive features, when you choose to do so).||Except where applicable law require us to obtain your consent, the processing of personal data is justified on the basis of our legitimate interests to provide and maintain our website.
|We may monitor and analyse the use of our websites in order to improve the user experience and make our websites more effective.||Except where applicable law require us to obtain your consent, the processing of personal data is justified on the basis of our legitimate interests to provide and maintain our website.
|To detect, prevent and address technical issues in relation to our websites.||Except where applicable law require us to obtain your consent, the processing of personal data is justified on the basis of our legitimate interests to provide and maintain our website.
|In order to ensure the ongoing security, we may monitor your access and use of our websites, systems and services (including, as applicable, external systems, apps and tools utilized in the provision of our services) for security reasons, e.g. by logs and access management systems.||Except where applicable law require us to obtain your consent, the processing of personal data is justified on the basis of our legitimate interests to ensure the ongoing security and access to our website, systems and services, to the extent permitted by applicable law.|
|To manage, detect, register, investigate and resolve IT and information security incidents and accidents.||Except where the processing of your personal data necessary for the compliance with a legal obligation to which we are subject (such as the notification requirements under the GDPR in case of a personal data breach), it is justified on the basis of our legitimate interest to properly handle IT and information security incidents and accidents, to the extent permitted by applicable law.|
|To comply with our legal requirements, such as requirements related to accounting and the protection of your personal data in our systems.||Processing is necessary for the compliance with a legal obligation to which we are subject.|
|To establish, exercise or defend our legal rights.||Our legitimate interest to manage legal issues and disputes.|
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another purpose and that purpose is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will (when required by applicable law) provide you appropriate notice and explain the legal basis which allows us to do so.
4. How long do we keep your personal data?
erase personal data that is no longer necessary to process.
Technical data and usage data used for internal analysis purposes is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our website, services or systems, or we are legally obligated to retain this data for longer periods.
5. How do we keep your personal data safe?
The security of your personal data is important to us and you should always feel safe when you provide us with your personal data. Therefore, we maintain organizational, physical and technical security arrangements for all the personal data we hold. We have protocols, controls and relevant policies, procedures and guidance to maintain these arrangements taking into account the risks associated with the categories of personal data and the processing we undertake.
6. Where do we store your personal data?
We will primarily store and access your personal data in the countries we operate in and within the European Economic Area (EEA), but we may also transfer to and process your personal data in a country outside the EEA (e.g. to a business partner or services provider located such country). We will take all reasonable measures necessary to ensure that your personal data is handled securely and in accordance with applicable law. For transfers outside the EEA, we will primarily use Standard Contractual Clauses and Privacy Shield as safeguards for transfers to countries without an adequacy decision from the EU Commission.
7. Who has access to your personal data?
Third parties to whom we may forward your personal data usually includes:
7.2 Disclosure to service providers and professional advisers
Where there is a need, our third party service providers (such as suppliers of IT systems, applications and support as well as other service providers) and professional advisers (such as lawyers, accountants, auditors, banks, insurance companies and other professional advisers) may gain access to and process your Personal Data.
Any third party service providers and professional advisors to whom your personal data are disclosed, are expected and required to protect the confidentiality and security of your personal data and may only use your personal data in compliance with applicable data protection laws.
7.3 Disclosure for law enforcement
Under certain circumstances, we may be required to disclose your personal data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).
7.4 Disclosure for legal requirements
We may disclose your Personal Data in the good faith belief that such action is necessary to:
8. What are your rights in relation to your personal data?
In certain circumstances (subject the conditions and exceptions in applicable law), you have the following data protection rights:
You may always exercise your rights by contacting us, please see our further contact details below. Please note that we may ask you to verify your identity before responding to such requests.
You may contact us if you consider us to process your personal data in an incorrect way. You also have the right to complain to a supervisory authority (such as your local data protection authority within the EEA) about our collection and use of your personal data.
10. Contact us
Questions, requests and complaints shall at first hand be directed to our Data Protection Officer.
Additional contact details to each of the companies within the Precis Group may be found on our contacts page.